At Elanva, we are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, disclose, and safeguard your personal data when you interact with our services, including our website, mobile applications, and any other platforms we provide (collectively referred to as the “Services”). Please read this policy carefully to understand our practices regarding your personal information.

We may collect certain personal information from you when you interact with our Services. This may include but is not limited to your name, email address, phone number, postal address, payment details, and any other information you provide us voluntarily.

We may use cookies, web beacons, and similar tracking technologies to collect information about your usage of our Services. This helps us improve our Services and enhance your experience. You can manage your cookie preferences through your browser settings.

We may use the information we collect from you for various purposes, including but not limited to:

Valid passport — with at least 6 months validity and free blank pages, as per Turkish visa requirements.

Visa application form (filled out correctly)

Recent passport-size photographs

Official Invitation Letter from the conference

Conference registration receipt / proof of payment

Flight bookings (round-trip, showing arrival and departure dates)

Proof of accommodation (hotel reservation or address)

Bank statements / proof of sufficient funds as required by consulate guidelines

Travel / medical insurance (if required by your embassy)

We may share your personal information with certain third parties in the following circumstances,

Service Providers: We may engage trusted third-party service providers to assist us in delivering our Services. These providers have access to your information solely for the purpose of performing the services on our behalf.

Business Transfers: If we are involved in a merger, acquisition, or sale of all or a portion of our assets, your personal information may be transferred as part of that transaction.

Legal Requirements: We may disclose your information to comply with applicable laws, regulations, legal processes, or government requests.

Data Security: We employ reasonable security measures to protect your personal information from unauthorized access, disclosure, alteration, and destruction. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.

We may update this Privacy Policy periodically to reflect changes in our practices or legal requirements. We will notify you of any material changes by posting the updated policy on our website or through other appropriate means. Your continued use of our Services after the effective date of the revised Privacy Policy constitutes your acceptance of the updated terms.